Admin Officer Opportunity in the UK

🌟 Exciting Opportunity: Join Our Team as a Clerical Support Officer in Leeds (LS7 4SA)! 🌟

📍 Location: Leeds, LS7 4SA
📅 Job Type: Permanent | 🕒 Full-time
💰 Salary: £24,625 – £25,674 per annum

Are you looking to step into a dynamic administrative role where your attention to detail and organisational skills can make a real difference? We’re looking for a proactive and enthusiastic Clerical Support Officer to join our busy department in Leeds. This is a brilliant opportunity to become part of a supportive and professional environment where your skills will be highly valued, and your work will have a tangible impact every single day. 🌟📂

Whether you’re an experienced administrator or ready to take your next career step in a structured and fast-paced setting, this permanent role offers an exciting variety of responsibilities and the chance to work alongside a dedicated team.

🧾 About the Role

As a Clerical Support Officer, you will play a central role in the smooth running of departmental operations. From handling day-to-day clerical tasks to supporting meetings and managing communication between teams, you’ll be the person everyone turns to for efficiency, accuracy, and timely assistance. 🖇️💬

Your role will span across multiple responsibilities, including document handling, correspondence, scheduling, data input, and more. You’ll liaise with a wide range of professionals, service users, and external organisations — so clear communication and excellent interpersonal skills are a must! 💼🤝

💡 Key Responsibilities

✉️ Office & Clerical Support

• Provide general clerical support including filing, sorting, photocopying, and distributing information via post or email
• Handle both incoming and outgoing correspondence, ensuring information is processed promptly
• Type letters and documents, ensuring accuracy and clarity in written communication
• Manage internal systems including databases and spreadsheets for recording information and generating reports 📊
• Provide ad hoc administrative assistance as needed to ensure the smooth daily running of the department

📞 Communications & Enquiries

• Act as a key point of contact, handling verbal and written enquiries from staff, service users, external organisations, and the public
• Relay messages clearly and respond with accurate information or direct queries to the appropriate staff member
• Support the wider team by communicating efficiently and professionally at all times

🗓️ Meetings & Scheduling

• Organise and support meetings, including checking access arrangements, booking venues and refreshments, and arranging interpreters where required
• Prepare agendas, circulate documents, take minutes, and ensure timely distribution following approval
• Welcome meeting participants and ensure everything runs smoothly on the day
• Manage diaries and appointments for the Head of Service and management team 🗒️

🖥️ Data, Systems & Reports

• Maintain the departmental website on the Trust’s intranet – training provided!
• Use internal databases to record information and create reports
• Help produce professional documents and communications for internal and external distribution

🛍️ Supplies & Inventory

• Monitor and maintain stock levels of stationery and office supplies
• Reorder items as necessary to ensure uninterrupted office operations
• Handle non-stock and special item orders as required

🧠 Mental & Physical Aspects of the Role

This role requires keen concentration and the ability to handle multiple tasks at once. Whether you’re switching between calls, emails, or administrative tasks, your ability to stay focused will be essential.

You’ll spend most of your time working at a computer, but there will be occasions where you need to lift and move items like stationery boxes or files. 📦🖨️

Expect daily variety, and be prepared to shift priorities based on urgent tasks or changes in team requirements. It’s a fast-paced setting that requires both mental agility and emotional resilience.

🎯 Skills & Attributes We’re Looking For

To thrive in this role, you should be:

✅ Detail-oriented with strong organisational skills
✅ A confident communicator, both in writing and over the phone
✅ Able to work well under pressure and adapt quickly to changing priorities
✅ Proficient with Microsoft Office tools and capable of learning internal systems
✅ Friendly, professional, and reliable – a true team player! 🤝

🧩 Experience & Qualifications

While formal qualifications are an advantage, we’re more interested in your attitude, capability, and willingness to learn.

✔️ Previous experience in an administrative or clerical role
✔️ Experience dealing with customer or public enquiries
✔️ Experience managing calendars or supporting senior staff
✔️ Comfortable taking minutes and producing professional documents

🔐 Compliance & Trust

As part of a trusted organisation, we’re committed to maintaining the highest standards in everything we do. You’ll need to adhere to our policies and legal obligations, including:

🔒 Data Protection and confidentiality
🛡️ Health and Safety compliance
📄 Adhering to internal policies and procedures across personnel and operational areas

🌍 Diversity & Inclusion

We welcome applications from people of all backgrounds, abilities, and identities. Our work culture is supportive, inclusive, and respectful. 🫶

As an equal opportunity employer, we strive to create an environment where everyone feels empowered to do their best work and grow professionally.

🌟 Why Join Us?

By joining our team, you’ll enjoy:

🎁 A competitive salary package
📅 Job stability with a permanent contract
📚 Opportunities for on-the-job training and development
🏢 A professional and respectful workplace culture
💼 A varied role that lets you work independently and as part of a valued team
💖 The chance to make a difference in your local community

📥 Ready to Apply?

If you’re organised, adaptable, and ready to take on a new challenge in a trusted and friendly environment, we’d love to hear from you!

📝 Apply now by submitting your updated CV and a brief cover letter highlighting why you’re a great fit for this role.

If you have any questions or need support with your application, don’t hesitate to reach out to our team – we’re here to help! 💬

Let’s shape the future of community services together. Apply today and be a part of something meaningful! 🌟👥🗂️